How to Moderate a Panel: Procedures

In my last post on this topic, I talked about preparing to moderate a panel. Here are some tips on the actual process.

1. Be on time. In fact, be early. It may or may not be your job, but you should make sure there are enough chairs for the panelists, the table (if there is one) is cleaned off, etc..

2. Give a little extra time at the beginning for latecomers, say five minutes or so. Otherwise, you risk being repeatedly interrupted during introductions. I usually let the audience know I’m doing this, so they don’t think we’re slacking!

3. Announce the title of the panel and read the description. Have the panelists briefly introduce themselves. Sometimes, I ask them to answer a general question about the panel topic as part of their introduction.

4. Give a brief description of how you want the panel to work. This can include comments on how the topic will be focused, and procedural notes such as “we’ll take questions at the end” or “please raise your hand if you have a question or a comment.” If you say this, make sure to leave some time for audience questions!

5. This is the part that takes practice. Let each panelist say what she has to say, but if you sense audience attention is lagging or one person seems to be taking over the discussion, it’s okay to ask another panelist to follow up on something they just said. One strategy is to say something like, “That’s really fascinating. Harriet, could you give us your opinion on that?” It’s also okay to ask a panelist another question to help them change direction, or to note that “we seem to be heading off-topic, so even though this is interesting, I’d like to get back to how the monkeys are going to handle NASA.”

6. You might get many audience comments. In some situations, it’s okay to ask them to hold their comments until the end. In others, you want audience discussion to take place. If so, try to keep things organized by calling on people in the order they raised their hand, and don’t let any one person dominate the discussion.

7. Keep an eye on the time. Let the audience know when there are about ten minutes left. You might want to leave time for each panelist to give a final comment.

My final comment is, if you aren’t sure you can do it, give it a try and find out!

About Victoria Janssen

Victoria Janssen’s first erotic novel, The Duchess, Her Maid, The Groom and Their Lover (Harlequin Spice, December 2008), was translated into French and German. Her second Spice novel, The Moonlight Mistress (December 2009), was translated into Italian and nominated for a RT Reviews Reviewers’ Choice Award. Her third novel is The Duke & The Pirate Queen (December 2010). She has also published erotic short stories as Elspeth Potter. Her blog features professional writing and marketing tips, genre discussion, book reviews, and occasional author interviews.
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